Acuity Implementation

The Acuity Implementation One45 is a key component within the University of Illinois College of Medicine’s broader TOP-ED modernization program. TOP-ED is designed to elevate the College’s academic infrastructure through strategic investments in technology, governance, and data systems.

This project specifically focuses on implementing Acuity Insights One45, a comprehensive academic management platform that will replace fragmented legacy systems with a unified solution for curriculum mapping, student scheduling, assessment and evaluation, and analytics. By aligning with TOP-ED’s goals, the Acuity Insights One45 Implementation will enhance operational efficiency, support accreditation readiness, and improve the learner experience across all campuses.

Our goal is to implement Acuity Insights One45 as a foundational solution within the TOP-ED modernization program, delivering a secure, scalable, and integrated academic management platform that supports curriculum mapping, advising, assessment, and faculty/course evaluations. The implementation will enable UICOM to meet LCME accreditation standards, promote student and faculty development, streamline technology across campuses, and leverage data for continuous quality improvement and improve student academic outcomes.

High-Level Objectives

• Implement a unified academic management platform that supports curriculum mapping, advising, assessment, and faculty/course evaluations across all UICOM campuses.
• Enable compliance with LCME accreditation standards by deploying tools that support competency-based education, longitudinal tracking, and robust reporting on student and faculty performance.
• Streamline and standardize academic workflows to reduce manual processes, eliminate redundant technologies, and promote operational efficiency across campuses.
• Support data-driven decision-making through integrated analytics and reporting capabilities that provide actionable insights for faculty, administrators, and leadership.
• Establish a scalable foundation for future enhancements and continuous quality improvement in academic operations and student support.

Success Measures

• On-time implementation & adoption – meets milestones & deadlines.
• Reduced data entry for student data processes.
• Consistent forms and workflows across all campuses
• Positive feedback from campus administrators and program directors on ease of use

Deliverables

The deliverables outlined below will be refined and finalized in alignment with the detailed project plan to be provided by Acuity Insights following contract execution. Any updates to scope, timeline, or deliverables will be incorporated upon receipt of the formal Statement of Work (SOW). These deliverables will align with a phased implementation and rollout strategy for the Acuity Insights One45 platform, which we will explore with Acuity Insights.

• Implementation of Acuity Insights One45 platform, including modules for:
  • Acuity Insights One45
  • Acuity Insights Analytics
  • Acuity Insights Lottery
• Data Migration and Integration Plans
• Training and Enablement
• Go-Live and Support Transition
• Reporting and Analytics Capabilities

• February: One45 demonstration video to be shared M3 Clerkship Directors and Coordinators in mid-February.
• March: M3 Clerkship Director and Coordinator training March 9-13. Calendar invitations will be shared in February.
• April:
  • Student and other end user trainings will occur in early-mid April. Specific dates will be determined in February, and invitations will be sent in March.
  • Official Go-live: Week of April 13th.